Here’s my tip to start the financial year off with some organisation. If you save your important files in a folder structure per financial year, then you will be ready to create that new folder for the new tax year. To save time and keep your filing structure consistent you can quickly copy the entire structure (including all subfolders) with the following technique. Using this technique, only the folder structure is copied (not the actual files). So you will be up and going with your new folder structure for the tax year and continue filing.
Here’s a simplified version of what my filing structure looks like:
Now simply create your new folder (under which you want to duplicate the folder structure)
Now open a Windows command window and run the following command. It’s the /T option that copies just the folder structure not the files. You can also use the /E option to include empty folders in the copy (by default empty folders will not be copied).
xcopy “c:\users\cdwyer\documents\2012-2013” “c:\users\cdwyer\documents\2013-2014” /T /E
Job done, you should now see your copied folder structure ready to start filing into for the new year.