Monthly Archives: July 2012
According to forms submitted to the United States Securities and Exchange Commission, the Surface tablet will become available at the same time as Windows 8 (26th October 2012).
This article provides a brief introduction to how the OnePlaceMail Plugin API (Application Programming Interface) can be used to provide a user experience that is customized to your requirements and needs. This may include:
- a simplified user interface (with less options)
- tight integration with existing backend systems for looking up and setting SharePoint column metadata
- using custom business logic to determine where the file should be saved in SharePoint without the user having to know
- Change the default behaviour of OnePlaceMail
The Scinaptic website contains high-level information on the OnePlaceMail API and the Software Development Kit download (which contains a .chm help file on the API complete with example code and common ‘How to’ articles).
During the process flow of saving a file (or email) to SharePoint, OnePlaceMail defines a number of events (or hook-in points) where you can write custom code that will execute and has the ability to change/enhance/replace the standard OnePlaceMail functionality.
SharePoint is a big platform that is used to implement countless solutions. OnePlaceMail out-of-the-box does a great job in automatically detecting and supporting all the different ways you may have configured or customized SharePoint to achieve your solution. Most of the time this wide support of SharePoint’s different configuration options is all you need. There are times however where the generic “one-size-fits-all” interface of SharePoint and OnePlaceMail isn’t as streamlined as it could be if you just looked at the requirements of one specific area.
As an example, you may have setup a correspondence library where you wish to store all email related to clients. A key piece of information you will need to store on each email will be which client the email is related to. Lets assume you have your list of clients maintained in a SQL database and you’ve chosen not to connect this to SharePoint using BCS (maybe the BCS picker dialog SharePoint gives you doesn’t provide all the search and filter options you want to provide to your users?).
Wouldn’t it be great if you could have a custom user interface (just when you try to save to this library) to allow your users to search your client data in SQL, select the right record and then have the desired SharePoint columns automatically populated during the save operation. The OnePlaceMail API makes this easy.
Here’s the new flow of events with a OnePlaceMail plugin providing the custom UI for client lookup from SQL and in this case setting a value of the ‘Client Number’ column. Note it is possible to completely prevent the standard OnePlaceMail window from appearing if you are setting all required column values via the plugin.
1 – Drag/drop email to Client Correspondence library (triggering the OnePlaceMail Save to SharePoint operation)
2 – User is presented with the custom search form to select the client
3 – User conducts search (based on the custom search UI options) and results are returned
4 – User selects the desired results. Note in the example plugin the columns are sortable and can be filtered – now that is is a custom form you can implement whatever rich UI you need.
5 – Once the client is selected in the custom form, the plugin then automatically populates the Client Number column in the standard OnePlaceMail Save to SharePoint window. Note this is just an illustrative example – real world you would probably suppress the Save to SharePoint window from appearing and all the user sees is the custom client search/select form.
This is just one simple example to give you an idea of what is possible with the OnePlaceMail API. Here’s a list of some of the ‘How to’ articles included in the API Help file which may give you more ideas for how the API could work for you:
- Setting the Destination Location to a Library or List
- How to Prevent Users from Changing the Destination Save Location
- How to Hide the SharePoint node from the Navigation Tree
- How to Set the Default Content Type
- How to Set Default Column Values
- How to Access Upload Files and File Properties
- How to Get Email Properties
- How to Set Custom File Properties
- How to Rename an Upload File
- How to Suppress the File Upload Window and Auto Upload Files
- How to Access Upload Results
- How to Persist Data Between Plugin Events
The OnePlaceMail API is available in the Enterprise Edition of OnePlaceMail.
Hot on the heels of the OnePlaceMail R6.2 release hear what the SharePoint community leaders have to say about it.
What is OnePlaceMail?
OnePlaceMail connects Microsoft Outlook, Microsoft Office and Windows Explorer to Microsoft SharePoint and Office 365. OnePlaceMail promotes the adoption of SharePoint as your enterprise information management and collaboration platform.
When I first heard about OnePlaceMail, I thought… "Oh great. Yet another Outlook add-in for adding metadata." The reality was I had sold it short. I didn’t realize they had the ability to render web parts, I didn’t know they had the ribbon integration and didn’t realize it was so well integrated. The folder structure for dragging and dropping is drop-dead simple.
From a governance and adoption perspective, the tools and technology can really help to augment a strategy for meeting your users where they are. It provides the familiar interface of working from Outlook and bridges the gap. IT can configure the client so that it knows what sites, lists or libraries to display in the navigation. The software doesn’t even have to say OnePlaceMail or SharePoint. It can be branded as your collaboration or document solution. Now users won’t have to care about the thousands of places. They can have their half dozen folders, sites, libraries and lists.
If you’re trying to reach your users and make their lives easier, you may have found your match. Scinaptic OnePlaceMail fills a lot of gaps when it comes to meeting users where they are, trying to simplify their lives, and simply just get them using it (SharePoint).
Does at least one of the following sound familiar to you?
You received an email in Outlook and want to save either the email itself or its attachments to SharePoint Online (Office 365)?
You have some files in your Office 365 Team Site (or anywhere else in SharePoint Online) and want to email them to somebody else?
Or you want to send links to some files on SharePoint Online to somebody?
A free tool to help you with all this is OnePlaceMail.
I’ve been using it actively for a few months to store important emails quickly in SharePoint Online
It’s official, Release 6.2 of OnePlaceMail has been launched and is available now for download.
It’s been a busy few months here at Scinaptic getting this release ready, and we are excited to see how the new features are received. The new features in this release are primarily focused on making content stored in SharePoint much more accessible to the user from the desktop.
Here’s a short list of some of the goodies we’ve packed into this release:
- Quickly and easily Insert content from SharePoint into things you are working on (Outlook, Word, Excel, PowerPoint)
- Quickly open files and items from SharePoint directly from Office applications (Outlook, Word, Excel, PowerPoint)
- Default content type when saving email messages (overrides the SharePoint library default content type)
- Universal use of Document Ids in URLs generated by OnePlaceMail
What I’m most proud of is not that we’ve just checked a box to say “Yes, OnePlaceMail has that feature”. With each feature I feel we have delivered an awesome UI that users are going to love. I’ve been using the 6.2 release quite a bit over the last few weeks getting this release out the door (yes we use SharePoint and OnePlaceMail heavily ourselves!) and I’ve had a few moments were I’ve used one of the new features and thought – wow – that is so much easier. I’m finding less excuses to NOT store things in SharePoint.
As with previous releases, 6.2 is available in both the free Express Edition and the Enterprise Edition.
If you haven’t already, please join the OnePlaceMail Community – this is our vehicle for receiving your feedback and suggestions for enhancements (you can even vote for what you’d like to see in the next release)
I hope to post some articles in the coming weeks taking a more in-depth look at the new features. Colin Wood has already posted some information related to the new features in his article Insert attachments and links from SharePoint lightning quick in Outlook 2007, Outlook 2010
At Microsoft’s annual Worldwide Partner Conference (in Toronto, Canada) Windows Chief Marketing Officer and Chief Financial Officer Tami Reller announced that Windows 8 is on track to Release to Manufacturing (RTM) the first week of August, with general availability by the end of October.